AP/AR SUPERVISOR

GENERAL RESPONSIBILITIES:
Purchase Ledger Asst's - 6.5 and Credit Controller - 1
- Knowledge of Oracle Financials and Purchase to Pay systems (E).
- Thorough understanding of Accounts Payable and Accounts Receivable (E).
- Experience of managing staff (E).
- Experience of working with a volume of data. There are circa £5k invoices per month in AP and circa 200 invoices per month in AR.
- Excellent communication skills and a desire to provide a customer first service
- Ability to implement change within teams.
- Accuracy and attention to detail;
- Ability to organise and prioritise own and team's workload (diary usage is essential);
- Target driven - able to drive team to deadlines set
- Ability work to own initiative with minimum supervision to agreed policies and procedures
- Monitor KPI's and targets;
- Ensure that there is adequate cover within the teams;
- Update Financial Controller with all key issues;
- Sickness and holiday recording - back to work interviews completed
- Any ad-hoc duties as required by Financial Controller or Senior Finance Management

AP TEAM:
- Ensure all invoices are processed and paid on time in line with terms and conditions / processes;
- Daily monitoring of each team members workload;
- Ensure all reports are run and appropriate action taken to resolve any issues highlighted
- Ensure team are targeted on supplier statements weekly and that all reconciling items are investigated and dealt with;
- BACS and cheque runs are completed to schedule;
- Liaison with internal/external clients to resolve any material issues with team
- Production of team monthly KPI's and weekly statistics;
- Monitor spot checks on petty cash and procurement cards. Ensure smooth operation of petty cash and procurement card systems
- Month end closure
- Sickness and holiday recording - back to work interviews completed

AR TEAM:
- Ensure that all invoices are raised correctly and on time;
- Daily monitoring of workload;
- Set monthly targets in relation to aged debt and monitor performance;
- Ensure regular review of KPIs relating to aged debt, unallocated cash and bad debt provision;
- Liaison with internal/external clients to resolve any issues;
- Ensure credit controller carries out all task as required;
- Monitor Cross Training on AP/AR to ensure business continuity;